Design work is agreed as a shape and paid for as a number, and the gap between the two is where the argument lives. The client remembers a logo. You remember three rounds of revisions, a stationery set nobody mentioned at the start, and a typeface license you bought out of your own pocket in week one.
These go in your price book once, with your own prices against them. After that a line is one tap: the item, the description, the unit and the price fill themselves, and the totals resolve underneath.
| Line | Unit |
|---|---|
| Design day rate | days |
| Design hours | hrs |
| Brand identity, full | job |
| Logo and marks | each |
| Revision round, beyond the agreed two | each |
| Typeface license and stock assets | each |
| Artwork and print-ready files | job |
Prices are yours. Invoice Koi ships a handful of round placeholder lines to start from and never fills your book with figures you did not set.
Group discovery, identity and artwork under their own headings with their own subtotals. A number arrived at in three steps is a number that gets paid rather than queried.
Record what has been paid against the invoice as it comes in. The balance, the status and every report figure follow from the payments you record, so a half-paid project shows what is still owed.
Photograph the receipt for a typeface or a stock image and it is read into an expense with the tax inside it. Put it back on the invoice as a line and it bills at what it cost.
Each stage is a group of lines with its own subtotal on one document, or its own invoice as the stage completes. Both roll up in the reports the same way.
Keep the extra round in the price book as its own line and add it when it happens. It reads as work that was asked for rather than as a price that moved.
The document carries the currency and tax your business is set up with. Anything beyond that, your accountant is a better guide than an app.
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