A window cleaning route is a hundred small amounts, most of them the same amount as last month. The work is not writing any one invoice, it is writing all of them, on time, for people who half expect to be forgotten. The commercial customers are worse: they want a document with a reference on it before accounts payable will release fifty dollars.
These go in your price book once, with your own prices against them. After that a line is one tap: the item, the description, the unit and the price fill themselves, and the totals resolve underneath.
| Line | Unit |
|---|---|
| Exterior windows, house | each |
| Interior windows | each |
| Screen cleaning | each |
| Gutter clearing | each |
| Fascia and soffit cleaning | each |
| Storefront and glazing | visit |
| Route, monthly | month |
Prices are yours. Invoice Koi ships a handful of round placeholder lines to start from and never fills your book with figures you did not set.
Set a recurring invoice per customer on the cadence you actually work, four weekly or monthly, and the draft is waiting on the day. It is the difference between a round that is billed and one that is mostly billed.
Every house on the round is its own price and you set it once. Nothing is worked out again at the gate, and nobody is charged last year's rate because that is what you remembered.
Resin, fuel and kit go in as expenses off their receipts, and the reports put them against what came in, so the round has a figure attached to it rather than a feeling.
Yes. The cadence is yours: weekly, biweekly, monthly or yearly. A draft appears on the day and waits for you to send it.
Yes. Open the draft before you send it and add the line, or put the extras under their own heading so the regular figure stays recognizable.
Every invoice carries its own number, your business details, the dates and your terms, which is what an accounts payable department needs before it will pay a small amount.
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