A fencing job is mostly materials, and materials are mostly paid for before the work starts. That is the whole problem with the paperwork: the customer is looking at a total and thinking about labor, while the money that has already left your account is sitting in fourteen panels stacked on their lawn.
These go in your price book once, with your own prices against them. After that a line is one tap: the item, the description, the unit and the price fill themselves, and the totals resolve underneath.
| Line | Unit |
|---|---|
| Fence panel, supplied and installed | each |
| Post, supplied and set | each |
| Rail, supplied and installed | each |
| Gate, supplied and hung | each |
| Old fence tear-out and haul-away | job |
| Digging and post holes | hrs |
| Site visit and estimate | each |
Prices are yours. Invoice Koi ships a handful of round placeholder lines to start from and never fills your book with figures you did not set.
Quote the job, take a deposit against it, and the invoice shows what was paid up front and what is left. The materials are bought with their money rather than yours.
Group them with their own subtotals so a customer comparing your price with a cheaper one can see that the difference is in the posts rather than in the day.
What was quoted converts with the lines, the client and your terms intact, so the document at the end matches the one they said yes to in March.
Record the deposit against the document. The invoice then shows the full price, what has been paid and the balance outstanding.
Yes. A price-book line carries its own unit, so you can bill per panel, per linear foot or per day, whichever way you priced it.
Add the extra digging as its own line before you send the invoice. It reads as work that happened rather than as a price that changed.
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