Invoicing for fence contractors
Invoice Koi is an invoice app for fence contractors, showing the panels, the posts and the gates against the labor so the money already spent is visible.
The iPhone app is coming to the App Store.
A fencing job is mostly materials, and materials are mostly paid for before the work starts. That is the whole problem with the paperwork: the customer is looking at a total and thinking about labor, while the money that has already left your account is sitting in fourteen panels stacked on their lawn.
What fence contractors
put on an invoice.
Save these items with your own rates. Tap to add them to an invoice, with the unit, price and totals filled in.
| Line | Unit |
|---|---|
| Fence panel, supplied and installed | each |
| Post, supplied and set | each |
| Rail, supplied and installed | each |
| Gate, supplied and hung | each |
| Old fence tear-out and haul-away | job |
| Digging and post holes | hrs |
| Site visit and estimate | each |
Set your own prices. The app's starter rates are placeholders. To bill one job today with nothing installed, the free fence contractor invoice template opens in your browser with these lines on it.
Three things that
save the evening.
A deposit that covers the lumber
Quote the job, take a deposit against it, and the invoice shows what was paid up front and what is left. The materials are bought with their money rather than yours.
Materials and labor, told apart
Group them with their own subtotals so a customer comparing your price with a cheaper one can see that the difference is in the posts rather than in the day.
The estimate becomes the invoice
What was quoted converts with the lines, the client and your terms intact, so the document at the end matches the one they said yes to in March.
Asked by fence contractors.
How do I take a deposit for materials before starting?
Record the deposit against the document. The invoice then shows the full price, what has been paid and the balance outstanding.
Can I invoice for a fence by the linear foot rather than per panel?
Yes. A price-book line carries its own unit, so you can bill per panel, per linear foot or per day, whichever way you priced it.
What if the ground turns out to be rock?
Add the extra digging as its own line before you send the invoice. It reads as work that happened rather than as a price that changed.
Weighing up apps? Invoice Koi vs Jobber and Invoice Koi vs Tofu set the features side by side, including where they win. Or see all 12 comparisons.
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