Invoicing for photographers
Invoice Koi is an invoice app for photographers, with the deposit, the shoot, the editing and the usage license as four lines rather than one number.
The iPhone app is coming to the App Store.
The shoot is the part everybody can see, and it is rarely half the work. There is the day itself, then the cull and the edit, then a license question nobody asked about until the picture turned up on a billboard. An invoice that says one number for all of it invites the client to think they bought everything.
What photographers
put on an invoice.
Save these items with your own rates. Tap to add them to an invoice, with the unit, price and totals filled in.
| Line | Unit |
|---|---|
| Shoot day | days |
| Half day shoot | each |
| Second photographer | days |
| Editing and delivery | job |
| Usage license, twelve months | each |
| Equipment rental | days |
| Album or prints | each |
Set your own prices. The app's starter rates are placeholders. To bill one job today with nothing installed, the free photographer invoice template opens in your browser with these lines on it.
Three things that
save the evening.
A deposit that holds the date
Record what has been paid against the invoice as it comes in, and the balance, the status and the reports all follow from it. A date held on a part payment shows exactly what is still owed.
The day, the edit and the license as three things
Group them with their own subtotals. A client who can see that the license is its own line is a client who understands they are buying a use rather than the negatives.
Quoted first, invoiced after
Send the shoot as an estimate and convert it when it is agreed, with the lines, the client and your terms carried across. What changed on the day is edited before the invoice goes out.
Asked by photographers.
How do I take a deposit to hold a date?
Raise the invoice and record the deposit as a payment against it. The document then shows the full price, what has been paid and the balance due after the shoot.
Can I show a usage license as its own charge?
Yes. Keep it in the price book as a line with its own price and its own wording, so it prints on the document rather than living in an email.
Can I bill a second photographer at cost?
Put their invoice in as an expense from its receipt and re-bill it as a line, or price the line yourself. Either way it appears as its own item.
Weighing up apps? Invoice Koi vs Invoice Simple and Invoice Koi vs Wave set the features side by side, including where they win. Or see all 12 comparisons.
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