Invoicing for videographers
Invoice Koi is an invoice app for videographers, with the treatment, the shoot day and the edit as their own stages and the music license on the document.
The iPhone app is coming to the App Store.
A film is quoted as a day and delivered over a month. The shoot is one line and the client thinks it is the whole job, while the treatment, the grade, the sound pass, the music license and two rounds of notes are the part that actually fills the calendar.
What videographers
put on an invoice.
Save these items with your own rates. Tap to add them to an invoice, with the unit, price and totals filled in.
| Line | Unit |
|---|---|
| Treatment and scripting | job |
| Shoot day, crew of two | days |
| Camera and lighting rental | days |
| Edit, first cut | job |
| Revision round, beyond the agreed two | each |
| Color and sound | job |
| Music license | each |
Set your own prices. The app's starter rates are placeholders. To bill one job today with nothing installed, the free videographer invoice template opens in your browser with these lines on it.
Three things that
save the evening.
Three stages, three subtotals
Pre-production, the shoot and post each carry their own heading and their own figure, so a client deciding what to cut can see what each part of the film costs.
Kit and licenses off their receipts
Photograph the hire invoice and the license and they are read into expenses with their tax. Re-bill them and they land at the figure you actually paid.
The estimate becomes the invoice
A film quoted in March converts with its lines, its client and your terms intact, so the document at delivery matches the one that was signed off.
Asked by videographers.
How do I quote a film and bill it in stages?
Send it as an estimate with the stages grouped, then invoice the stages as they complete or all of them on one document at the end. The reports total them the same way.
Can I bill camera hire separately from my day?
Yes. It is its own line with its own unit, so a hire day and a shoot day are two figures rather than one blended rate.
How do I charge for extra rounds of notes?
Keep the extra round in the price book at its own price and add it when it is asked for. It reads as work that happened rather than as a price that changed.
Weighing up apps? Invoice Koi vs Invoice Simple and Invoice Koi vs Wave set the features side by side, including where they win. Or see all 12 comparisons.
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