Invoicing for landscapers

Invoice Koi is an invoice app for landscapers, whether the job is priced in phases or billed as a standing monthly round.

Make an invoice free

The iPhone app is coming to the App Store.

An illustration of pruners, a spade, two terracotta pots, a hose nozzle and a seed tray, with a koi swimming among them.

Landscaping runs at two speeds. There is a garden build with a design, a digger and four weeks of stages, and there is a maintenance round where the same twelve customers are billed the same amount every month and one of them is always late.

01On the document

What landscapers
put on an invoice.

Save these items with your own rates. Tap to add them to an invoice, with the unit, price and totals filled in.

Line	Unit
Landscaping labor	days
Design and plan	each
Turf, supply and lay	sq ft
Paving, supply and lay	sq ft
Planting and topsoil	job
Waste removal and skip	load
Maintenance visit	each

Set your own prices. The app's starter rates are placeholders. To bill one job today with nothing installed, the free landscaper invoice template opens in your browser with these lines on it.

A job, grouped Subtotals per section

CLEARANCE

Landscaping labor$680

Waste removal and skip$320

Subtotal$1,000

HARD LANDSCAPING

Paving, supply and lay$2,150

Mini digger hire$420

Subtotal$2,570

PLANTING

Turf, supply and lay$640

Planting and topsoil$480

Subtotal$1,120

Total$4,690

Grouped line items work on all nine templates.

A photograph of a landscaper standing on a newly laid patio with a spade beside them, phone in one hand.

02Why landscapers use it

Three things that
save the evening.

The maintenance round, drafted for you

A recurring invoice on a weekly, biweekly or monthly cadence drafts itself. Twelve regulars stop being twelve things to remember.

The visits on a schedule

Put a garden on a repeating visit and the jobs calendar carries the series, so what you are doing on Thursday is written down before Thursday.

A build quoted in stages

Clearance, hard landscaping and planting each with a heading and a subtotal: the way a customer thinks about the garden, not the way a spreadsheet does.

03 · Questions

Asked by landscapers.

Can I bill regular garden maintenance monthly?

Set a recurring invoice on the cadence you want and it drafts on schedule. You look at it and send it. Nothing goes out on its own.

Can I price by square foot?

Yes. Each line carries its own unit, so turf and paving bill per sq ft while labor bills per day, on the same document.

Can I see what I earned this quarter?

Income, tax and hours by period, exportable as a CSV, a spreadsheet or a PDF for whoever does your books.

Weighing up apps? Invoice Koi vs Jobber and Invoice Koi vs Tofu set the features side by side, including where they win. Or see all 12 comparisons.