Tutoring is small amounts, the same amounts, from the same families, every month, and it is billed at the end of a long day when the last thing anybody wants is to count Tuesdays. Then one parent asks for something written down for their employer, and it turns out nothing has been written down at all.
These go in your price book once, with your own prices against them. After that a line is one tap: the item, the description, the unit and the price fill themselves, and the totals resolve underneath.
| Line | Unit |
|---|---|
| One-to-one lesson | hrs |
| Block of ten lessons | each |
| Group session | hrs |
| Exam preparation intensive | days |
| Late cancellation | each |
| Materials and past papers | job |
| Travel to the student | each |
Prices are yours. Invoice Koi ships a handful of round placeholder lines to start from and never fills your book with figures you did not set.
Set a monthly recurring invoice per student and the draft is waiting at the end of the month. Adjust the hours for the lessons that actually happened, then send it.
GCSE, A level and a group session each sit in the price book at their own price with their own unit, so nobody is charged last year rate by accident.
The document carries your business details, its own number, the dates and the terms, which is what a parent claiming it back or an employer paying it needs to see.
Yes. A monthly recurring invoice drafts with the line already on it, and you set the quantity to the lessons that took place before you send it.
Invoice the block as one line and record the payment against it. As the lessons are used the document stays as the record of what was bought.
Keep it as its own price-book line and add it when your terms say it applies. It prints as its own item, which is easier to explain than a total that does not match.
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