A window cleaning round is a hundred small amounts, most of them the same amount as last month. The work is not writing any one invoice, it is writing all of them, on time, for people who half expect to be forgotten. The commercial customers are worse: they want a document with a reference on it before finance will pay forty pounds.
These go in your price book once, with your own prices against them. After that a line is one tap: the item, the description, the unit and the price fill themselves, and the totals resolve underneath.
| Line | Unit |
|---|---|
| Exterior windows, house | each |
| Interior windows | each |
| Conservatory roof | each |
| Gutter clearing | each |
| Fascia and soffit cleaning | each |
| Shopfront and glazing | visit |
| Round, four weekly | month |
Prices are yours. Invoice Koi ships a handful of round placeholder lines to start from and never fills your book with figures you did not set.
Set a recurring invoice per customer on the cadence you actually work, four weekly or monthly, and the draft is waiting on the day. It is the difference between a round that is billed and one that is mostly billed.
Every house on the round is its own price and you set it once. Nothing is worked out again at the gate, and nobody is charged last year's rate because that is what you remembered.
Resin, fuel and kit go in as expenses off their receipts, and the reports put them against what came in, so the round has a figure attached to it rather than a feeling.
Yes. The cadence is yours: weekly, fortnightly, four weekly, monthly or yearly. A draft appears on the day and waits for you to send it.
Yes. Open the draft before you send it and add the line, or put the extras under their own heading so the regular figure stays recognisable.
Every invoice carries its own number, your business details, the dates and your terms, which is what a finance department needs before it will pay a small amount.
For electricians
For plumbers
For HVAC engineers
For builders
For carpenters
For roofers
For painters and decorators
For landscapers
For cleaning businesses
For handymen
For tilers
For flooring fitters
For plasterers
For mobile mechanics
For pest controllers
For appliance repair engineers
For garage door engineers
For locksmiths
For pool and hot tub engineers
For pressure washing contractors
For carpet cleaners
For tree surgeons
For fencing contractors
For irrigation installers
For house clearance companies
For designers
For developers
For writers
For consultants
For photographers
For videographers
For event planners
For hairdressers
For tutors