Invoice Koi

Invoicing for cleaning businesses

Most of the money is the same money every month from the same customers, which sounds simple until it is thirty invoices on the first of the month and a deep clean on the second. The admin is not hard, it is just relentless.

Create a free invoice
An illustration of a spray bottle, folded microfibre cloths, a bucket, a mop head and a brush, with a koi swimming among them.
01On the document

What cleaning businesses
put on an invoice.

These go in your price book once, with your own prices against them. After that a line is one tap: the item, the description, the unit and the price fill themselves, and the totals resolve underneath.

LineUnit
Regular cleanvisit
Deep cleanhrs
End of tenancy cleaneach
Carpet and upholsteryroom
Consumables and materialsjob
Additional hourshrs

Prices are yours. Invoice Koi ships a handful of round placeholder lines to start from and never fills your book with figures you did not set.

A job, grouped Subtotals per section
REGULAR
Regular clean, four visits£480
Subtotal£480
ADDITIONAL
Carpet and upholstery£240
Additional hours£120
Subtotal£360
MATERIALS
Consumables and materials£60
Subtotal£60
Total£900
Grouped line items are free, on all nine templates.
A photograph of a cleaner in an empty office at dusk with a trolley beside them, phone in one hand.
Price book
Regular cleanvisit
Deep cleanhrs
End of tenancy cleaneach
One tap puts the line on the invoice.
This job, grouped
REGULAR£480
ADDITIONAL£360
MATERIALS£60
Total£900
No signal needed. It is written here.
02Why cleaning businesses use it

Three things that
save the evening.

Thirty regulars, invoiced on schedule

Recurring invoices draft on your cadence, weekly through to yearly. The first of the month stops being a day off the tools.

Every client, and what they owe

Unlimited clients, each with their address, terms and tax already set, so a new invoice for a regular is two taps rather than a form.

Told once a day what is late

At an hour you pick, the phone names what is overdue and the total. It is a list for you, not a message to your customer.

03 · Questions

Asked by cleaning businesses.

Can I invoice the same customers every month automatically?

Recurring invoices draft themselves on the cadence you set. Each one waits for you to look at it and send it.

How many clients can I have?

Unlimited, free, with no account. There is no client cap and no invoice cap.

Can I export everything for my accountant?

Yes. Every report as a CSV, a spreadsheet or a PDF, plus a portable backup file with the whole of your books in it.

Create a free invoice Open Invoice Koi
Other trades