Invoicing for cleaning businesses

Invoice Koi is an invoice app for cleaning businesses, where a month of regular invoices goes out on a schedule and a one-off is added without breaking it.

Make an invoice free

The iPhone app is coming to the App Store.

An illustration of a spray bottle, folded microfibre cloths, a bucket, a mop head and a brush, with a koi swimming among them.

Most of the money is the same money every month from the same customers, which sounds simple until it is thirty invoices on the first of the month and a deep clean on the second. The admin is not hard, it is just relentless.

01On the document

What cleaning businesses
put on an invoice.

Save these items with your own rates. Tap to add them to an invoice, with the unit, price and totals filled in.

Line	Unit
Regular clean	visit
Deep clean	hrs
End of tenancy clean	each
Carpet and upholstery	room
Consumables and materials	job
Additional hours	hrs

Set your own prices. The app's starter rates are placeholders. To bill one job today with nothing installed, the free cleaning business invoice template opens in your browser with these lines on it.

A job, grouped Subtotals per section

REGULAR

Regular clean, four visits£480

Subtotal£480

ADDITIONAL

Carpet and upholstery£240

Additional hours£120

Subtotal£360

MATERIALS

Consumables and materials£60

Subtotal£60

Total£900

Grouped line items work on all nine templates.

A photograph of a cleaner in an empty office at dusk with a trolley beside them, phone in one hand.

02Why cleaning businesses use it

Three things that
save the evening.

Thirty regulars, invoiced on schedule

Recurring invoices draft on your cadence, weekly through to yearly. The first of the month stops being a day off the tools.

Every client, and what they owe

Unlimited clients, each with their address, terms and tax already set, so a new invoice for a regular is two taps rather than a form.

Told once a day what is late

At an hour you pick, the phone names what is overdue and the total. It is a list for you, not a message to your customer.

03 · Questions

Asked by cleaning businesses.

Can I invoice the same customers every month automatically?

Recurring invoices draft themselves on the cadence you set. Each one waits for you to look at it and send it.

How many clients can I have?

As many as you like, with no account. There is no client cap, and with a subscription there is no invoice cap.

Can I export everything for my accountant?

Yes. Every report as a CSV, a spreadsheet or a PDF, plus a portable backup file with the whole of your books in it.

Weighing up apps? Invoice Koi vs Jobber and Invoice Koi vs Square Invoices set the features side by side, including where they win. Or see all 12 comparisons.