Invoicing for pest controllers

Invoice Koi is an invoice app for pest controllers, with every visit in a job on one document and a quarterly contract that redraws itself.

Make an invoice free

The iPhone app is coming to the App Store.

An illustration of a bait station, a hand sprayer, a torch, a pair of gloves and a folded survey sheet of ruled lines, with a koi swimming among them.

A pest job is almost never one visit. There is the survey, the treatment, the visit a fortnight later to see whether it worked, and the proofing that stops it coming back. Some of that is a one-off and some of it is a contract that runs all year, and both have to end up on a document the customer can read.

01On the document

What pest controllers
put on an invoice.

Save these items with your own rates. Tap to add them to an invoice, with the unit, price and totals filled in.

Line	Unit
Survey and call-out	each
Treatment visit	each
Follow-up visit	each
Bait station, supplied and sited	each
Proofing labour	hrs
Insecticide and consumables	job
Contract, quarterly visits	year

Set your own prices. The app's starter rates are placeholders. To bill one job today with nothing installed, the free pest controller invoice template opens in your browser with these lines on it.

A job, grouped Subtotals per section

SURVEY

Survey and call-out£70

Subtotal£70

TREATMENT

Treatment visit, first£120

Treatment visit, second£90

Bait stations, 6 sited£90

Subtotal£300

PROOFING

Proofing labour£180

Mesh, cement and consumables£45

Subtotal£225

Total£595

Grouped line items work on all nine templates.

A photograph of a pest controller crouched at the base of a garden wall beside a bait station in early morning light.

02Why pest controllers use it

Three things that
save the evening.

A contract that drafts itself

Set a quarterly schedule once and the invoice is waiting for you on the day it is due, with the lines already on it. You look at it and send it. Nothing goes to a customer without you pressing send.

Survey, treatment and proofing, kept apart

Group the lines under their own headings with their own subtotals, so a landlord can see what the treatment cost and what the proofing cost without ringing you to ask.

Bait and chemicals off the receipt

Photograph the receipt from the wholesaler and it is read into an expense: merchant, date, total and the tax inside it. If the customer is paying for it, put it straight back on their invoice as a line.

03 · Questions

Asked by pest controllers.

How do I invoice a quarterly pest contract?

Set it up once as a recurring invoice on a quarterly cadence. A draft appears on the date you chose, carrying the client, the lines and your terms, and you send it when you are ready.

Can the follow-up visit go on the same invoice as the treatment?

Yes. Both are lines on one document, and they can sit under separate headings so the second visit is visible as its own item rather than buried in a single total.

Can I bill one landlord for several properties?

Yes. Group the lines by address on one invoice, or raise one invoice per property against the same client. The reports add them up either way.

Weighing up apps? Invoice Koi vs Square Invoices and Invoice Koi vs Invoice Fly set the features side by side, including where they win. Or see all 12 comparisons.