An irrigation system is sold once and serviced forever. The install is a proper job with zones, valves and trenching to price; everything after it is small: a head that has been mown off, a valve that sticks, and the two visits a year that shut it down and wake it up again. The small work is where the money leaks, because it is not worth writing an invoice for and it never gets one.
These go in your price book once, with your own prices against them. After that a line is one tap: the item, the description, the unit and the price fill themselves, and the totals resolve underneath.
| Line | Unit |
|---|---|
| System survey and design | each |
| Trenching and pipework | hrs |
| Sprinkler head, supplied and fitted | each |
| Solenoid valve, supplied and fitted | each |
| Controller, supplied and set up | each |
| Shut down and drain for winter | each |
| Spring start-up and adjustment | each |
| Repair labour | hrs |
Prices are yours. Invoice Koi ships a handful of round placeholder lines to start from and never fills your book with figures you did not set.
The autumn shut down and the spring start-up are a recurring invoice on a yearly cadence. The draft appears when it is due, and small seasonal work stops being work you did for nothing.
The parts you fit every week sit in the price book with their own units. A repair visit is three taps and a total rather than a job you write up later and round down.
Group the design, the zones and the controls with their own subtotals, so a four figure system reads as a set of decisions instead of a single number.
Yes. Set a recurring invoice on a yearly cadence and the draft is waiting on the date you chose, with the client and the line already on it.
A minimum charge or a call-out line from the price book covers it, and it is written on the phone before you leave rather than remembered that evening.
Yes. Each zone is its own group with its own subtotal, so a customer can start with the lawn and add the beds next spring.
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